Annual Institutional Quality Assurance Report
Quality and Qualifications Ireland

AIQR

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This site is intended to give a brief introduction to the online AIQR facility.
The AIQR comprises six parts. Having submitted the requested data providers
can return to update their submission at their convenience if desired.

AIQR

 

Introduction
Annual Institutional Quality Assurance Report.

Providers of education leading to QQI awards need to comply with Quality Assurance Standards and Guidelines. To this end QQI requests all providers to complete Parts 1 through 6 of AIQR.

In the past.
Information has been gathered from providers using PDFs and Word documents necessitating a time-consuming workload for all concerned.

Where we are going.
QQI is introducing this online service for AIQR. This facility allows providers to make submissions and update their respective data in their own time on an ongoing basis.

QQI has created an accompanying handbook to guide you through this new process.

View Handbook (doc)

Related Documents:

View Core Statutory QA Guidelines

View ESG 2015

FAQs

Following are some questions which, we at QQI think you may have regarding the AIQR forms.

We will continue to add to these as different queries are submitted.

  • What is the AIQR?

    The Annual Institutional Quality Report (AIQR) is completed by institutions on an annual basis.

    Part One of the AIQR provides a status overview of QA within the institution.

    Parts Two-Five of the AIQR are completed annually in respect of the reporting year.

    Part Six will be of most use in the period immediately prior to a periodic review or immediately after.

  • How do I access the AIQR?

    The AIQR can be accessed at the URL: www.aiqr.info

    Once you have made a partial submission or saved your data you receive a personal link by email which you should use to update/amend your information. You can share this link amongst your colleagues if you wish. Please bear in mind this link will be unique to your organisation. QQI will keep a copy of your unique link should you delete the original email.

  • What are the benefits of using the AIQR?

    The primary purpose of Part One is to provide a status overview of QA within the institution. This information will subsequently be provided to Review Teams. This will assist with documentation management for institutions in reviews and lessen the burden on institutions to provide the Review Team with a significant amount of documentation in advance of their visit. This part is significantly aligned to ESG 2015, QQI policy and QQI Quality Assurance Guidelines.  If appropriate, it may be possible for a Review Team to satisfy itself that an institution is compliant with ESG 2015 on the basis of the evidence provided by AIQR.

    Parts Two-Five are completed in respect of the reporting year and will be completed by the institution each year, providing an annual record of activity.

    Part Six will be of most use in the period immediately prior to a periodic review or immediately after.

  • Can I amend details that I have provided?

    Yes, while completing an application there is a ‘back’ button at the end of each webpage.

    If you have saved the data, you can access the partial submission by clicking on the relevant links in the email which is sent to the email address entered on the first page of the form. If you have difficulty returning to your application, please contact QQI.

  • What is "Part One"?

    Part One contains baseline information about the quality assurance policies, procedures, governance and management within the institution.  It should be completed for the first AIQR and only updated in subsequent years where necessary. It is a significant amount of information and care should be taken to ensure that the information provided is accurate and represents a fixed picture of quality assurance at the institution that will not fluctuate from year to year.

    The primary purpose of this part is to provide a status overview of QA within the institution.  This information will subsequently be provided to Review Teams. It is intended that this will assist with documentation management for institutions in reviews and lessen the burden on institutions to provide the Review Team with a significant amount of documentation in advance of their visit.  This part is significantly aligned to ESG 2015, QQI policy and QQI Quality Assurance Guidelines.  If appropriate, it may be possible for a Review Team to satisfy itself that an institution is compliant with ESG 2015 on the basis of the evidence provided by AIQR. As this section pertains to ESG 2015, all of the policies and procedures may not be in place in time for the first AIQR.  These can be completed in subsequent years.

  • What are "Parts Two-Six"?

    Parts Two - Six are completed in respect of the reporting year and will be completed by the institution each year, with the exception of Part 6 which will be of most use in the period immediately prior to a periodic review or immediately after.

    Part Two - Institution-led QA in the reporting period. This section is about institution-led quality assurance for the reporting period.  This section should be completed annually for the preceding academic year (the reporting period).  It supplements the baseline information provided in Part One by giving a year on year developmental update on the development of policy and progression through the reviews cycle.

    Part Three - Effectiveness and impact. This section is about the effectiveness and impact of quality assurance policy and procedures for the reporting period. This section should be completed annually for the preceding academic year (the reporting period).

    Part Four - Quality enhancement. This section allows the institution to go beyond a description of standard quality assurance procedures.  This can include the introduction of new procedures but it also extends the concept of quality assurance to other initiatives, activities and events aimed at improving quality across the institution.  In its engagements with the funding agency (HEA), the institution will already have agreed and emphasised particular priorities for quality through strategic compacts which are supported by quality assurance policies, procedures, guidelines and evaluations of effectiveness and enhancement. If there is nothing to report in a specific subsection for the period then this should be recorded as ‘nothing to report’.  This section should be completed annually for the preceding academic year (the reporting period).

    Part Five - Objectives for the coming year. This section is about the plans for quality assurance in the institution for the coming academic year.  This will highlight plans for reviews as well as planned changes to quality assurance systems, policies and procedures.  It may be used by the institution as a key reference tool for the subsequent AIQR in comparing planning and implementation in the period.

    Part Six - Periodic Review. This section is to bridge between the AIQR and periodic external review.  It will be most useful in the period immediately prior to and after a periodic review and, depending on usefulness to the institution, may not be completed mid-cycle.

     

  • How do I enter information?

    The handbook acts as a guide to completing the AIQR online. There are also prompts and instructions on the AIQR website. If you have difficulty completing the online form, please contact QQI.

  • How do I save information?

    It is possible to make a partial submission and to complete it later.  Each page contains an option to save data as you go or submit a partial application.  When you save data you will receive a link via email to access the information that you have already saved and this enables updating at a later stage. A PDF copy of the information already entered will also be sent to the email address provided at the beginning of the form.

  • How do I make a submission?

    Once you have completed your submission, please click on the box to indicate that ‘Yes, this is my final submission’ and follow the online instructions to confirm that the information is final and enter the date of the final submission from your institution. A copy of the final submission will be sent to the email address previously provided.

  • What level of detail is required?

    A paragraph i.e. 250 words should be sufficient for each narrative-type response.  However, in some instances significantly more or less information may be required.  Where published information might assist in understanding, links to the information can be provided.  It is important to provide a concise response and, in Part 1, a response that is sufficiently lasting and therefore not overly-specific or detailed.

  • If institutions opt for a concise approach to return, are there any risks?

    The only risk is that the information provided cannot be comprehended or that it is so brief that it provides a misleading account of quality assurance at the institution.

  • Should Part 1 contain the most up to date information?

    Part One contains baseline information about the quality assurance policies, procedures, governance and management within the institution.  It should be completed for the first AIQR and only updated in subsequent years where necessary. It is a significant amount of information and care should be taken to ensure that the information provided is accurate and represents a fixed picture of quality assurance at the institution that will not fluctuate from year to year.

    The primary purpose of this part is to provide a status overview of QA within the institution.  This information will subsequently be provided to Review Teams. It is intended that this will assist with documentation management for institutions in reviews and lessen the burden on institutions to provide the Review Team with a significant amount of documentation in advance of their visit.  This part is significantly aligned to ESG 2015, QQI policy and QQI Quality Assurance Guidelines.  If appropriate, it may be possible for a Review Team to satisfy itself that an institution is compliant with ESG 2015 on the basis of the evidence provided by AIQR. As this section pertains to ESG 2015, all of the policies and procedures may not be in place in time for the first AIQR.  These can be completed in subsequent years.

  • Should Parts 2-6 focus on the reporting period (e.g. Sept ‘15 - Aug ’16)?

    Parts Two - Six are completed in respect of the reporting period, which is an academic year from September 1 to August 31.  Parts Two - Six are completed by the institution each year, with the exception of Part 6 which will be of most use in the period immediately prior to a periodic review or immediately after.

  • Is there a possibility of overlap reporting between different academic years (e.g. 15/16 & 16/17) in one report?

    Parts Two - Six should be completed in respect of the reporting period only.  Reports and secondary information produced on foot of the data are based on the assumption that each report comprises a single academic year period.  Therefore, information relating to more than one academic year should not be merged.

    Part One contains baseline information about the quality assurance policies, procedures, governance and management within the institution.  As this Part requires a significant amount of information and a significant intra-institutional coordination effort, we would encourage institutions to try to complete as much of the section as possible within the period provided for the completion of the AIQR.  However, Part One is best viewed as an iterative piece.  The compilation and coordination of the complete information set may take longer than one reporting period and, therefore, it will be possible for institutions to complete and modify this section over a number of years. If it is the case that information provided is incomplete in the first iteration, then you can advise us of this on completion of the AIQR.

  • How do I see what I have entered on previous pages?

    There is a ‘back’ button at the end of each page.

    It is also possible to make a partial submission and to complete it later.  If you complete a partial submission, a link to edit the submission will be emailed to the email address that you provided, and this will bring you back to the submission to view, edit or add details. The link received will enable you to update or edit any of the submission, even after a fully completed submission. The email will also include a PDF of the information entered.

  • Can I get a copy of the data entered?

    Each time you save data, an email is automatically sent to you containing a link to edit submission and a link to download submission PDF.

    The link to download a PDF of your submission is provided in both the page you are directed to after successfully submitting the data, and in the automatic email you receive shortly afterwards. It can be downloaded each time as a back-up.

     

  • How will QQI use the AIQR returns and what will be published?

    QQI will consult with the institutions before publishing the individual reports.

    Based on the information provided, QQI will produce synthesis reports about quality assurance across institutions.  Initially, these will be done separately for the DAB and IoT sectors.

  • Following the submission deadline, analysis by QQI, and completion of institutional annual dialogue meetings, will there be an opportunity for institutions to amend or clarify their submission?

    The submission made by the agreed deadline is assumed to be the full and final submission of the institutions, providing a snapshot account of quality assurance for the reporting period in question.  The responses provided to Part 1 of the AIQR are reloaded onto the site each year to allow for changes and updating and the institution is asked to indicate changes made to QQI.  Parts 2-6 comprise the record for the reporting period and are not intended for change following submission.

  • Can someone else access my submission if they know my email address?

    No, the link provided by the system when you save data is the only way to access the submission from a different computer. By entering in someone else’s credentials on the first page of the form nothing will show up on the following pages.

    If you wish to pass on the editing of the submission to someone else and provide them with the link specific to your institution, they can access your submission this way.

     

  • In Part 2, Section 2: Chair Profile, some Chairs may fall into more than one category. For example, what is the difference between an international chair and a chair from a different/similar institution?

    The categories in the Chair profile are not mutually exclusive. For instance, an international chair will also be from either a different or similar institution.

  • Assumption that structure is a) policy then b) procedure – are we expected to redesign our own internal policies and procedures to fit this?

    A redesign is not required. If there are a number of policies and procedures contained within a single handbook, explanatory text can be included to explain this.

  • What happens each year?

    Each year, Parts Two-Six can be completed in respect of the reporting year (academic year from 1 September to 31 August).

    PART One contains baseline information about the quality assurance policies, procedures, governance and management within the institution.  It should be completed for the first AIQR and only updated in subsequent years where necessary.

    PARTS Two-Six are completed annually in respect of the reporting period (usually the preceding academic year).

  • Do I need a particular kind of computer?

    The online template is for completion on desktop/laptop computers only. A separate version for tablet and phone will be created at a later stage and this will redirect automatically on detection of the device being used.

  • Which operating systems support AIQR?

    The website and forms are supported by all modern operating systems.

  • What sort of Internet browser do I need?

    The website and forms are supported by all modern browsers. If you do encounter an error or difficulties completing the AIQR forms, QQI would find it useful if you were to include information regarding the browser (and operating system) you are using along with a description of the problem. This would allow QQI to ascertain if the problem is browser/operating system specific.

  • Is there any other software I need?

    No. Access to the internet and a valid email address are all that are required to complete the AIQR forms successfully.

  • Are there any supporting materials?

    There are a number of materials which may assist you in completing the AIQR:

    The AIQR Handbook

    Core Statutory QA Guidelines

    ESG 2015

     

  • Is your question still unanswered?

If you could not find an answer to your query above
please contact us using the form below
.

Your query will be sent to a member of staff directly involved with AIQR.

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